IRA (Instructionally Related Activities)
(657) 278-2401

CSUF students have a long history of assessing themselves an IRA fee that is now $36 per semester to support Instructionally Related Activities—more commonly referred to as IRA. This provides funding for educational experiences and activities directly related to courses offered at the University. Associated Students, CSUF, Inc. administers the IRA fee and provides support to faculty, staff, advisors, and students who participate in courses that benefit from this fee. Every year, the IRA Committee accepts funding proposals and submits a proposed budget to the University President under which IRA funds are utilized. This Committee is chaired by the ASI Vice President of Finance, and is composed of six students, six faculty/administrators, and two non-voting ex-officio members (ASI staff). The IRA Committee also meets to consider funding requests from contingency and any other requests.

Frequently Asked Questions (Show All)

  1. What is the criteria for receiving IRA funding?

    The "Criteria for Defining a Program as an Instructionally Related Activity" can be downloaded here.

  2. What types of programs receive IRA funding?

    Only programs that meet the IRA criteria receive funding. Some of the programs that have been funded in the past include archaeological field experiences, vocal workshops with visiting guest artists, engineering projects, travel to forensics competitions, music workshops and concert productions, newscast productions, publishing an historical journal, Washington, D.C. internships, etc. Again, please let the IRA criteria be your guide.

  3. Where can I find a copy of the most recent approved IRA budget?

    A copy of the most recent approved budget can be found here.

  4. I have never received IRA funding before. How do I apply?

    An email will be sent to all campus faculty and management in December indicating that the IRA Committee is accepting proposals for funding. This information will also be posted on the Bulletin Board and will outline the process for submitting an IRA funding proposal. The funding application forms can be found at the bottom of this page.

  5. I received IRA funding last year and would like to apply again this year. Where can I find the forms?

    An email will be sent to all campus faculty and management in December indicating that the IRA Committee is accepting proposals for funding. This information will also be posted on the Bulletin Board and will outline the process for submitting an IRA funding proposal. The funding application forms can be found at the bottom of this page.

  6. I understand I have to attend a mandatory funding proposal pre-submission orientation before I submit my proposal. Please tell me more.

    Prior to submitting your IRA budget proposal, you must watch the following mandatory online budget orientation presentation. At the end of the video, you will be given login information to access the IRA Funding Proposal Orientation Confirmation Form below the video. Upon completion of the video, please fill out the confirmation form to complete your orientation. You will receive a confirmation email to the address provided on the form verifying that you have completed the orientation process.

    Please contact Jana Snook, ASI Executive Assistant, jsnook@fullerton.edu, x7739, if you have any additional questions.

    IRA Funding Proposal Orientation Confirmation
  7. Who should view the online budget orientation presentation?

    The faculty member responsible for the program, activity or assignment for which you are requesting IRA funds must view the IRA funding proposal pre-submission orientation presentation and fill out the confirmation form to complete your orientation. You are also strongly encouraged to share this presentation with your budget administrator, administrative assistant or department secretary who assists in preparing forms and processing financial paperwork.

  8. Do I have to view the online budget orientation presentation if I have received funding in the past?

    YES, orientation is MANDATORY for both new and continuing/returning programs.

  9. When is my funding application due?

    Proposals are due by 5:00 p.m. on February 3, 2014. Late applications will not be accepted.

  10. How many copies of my funding proposal should I submit? Should I submit my proposal electronically or should I deliver a hard copy?

    Please submit your proposal electronically by emailing to irafunding@fullerton.edu (Word or PDF files preferred). Don’t forget to attach a copy of the course syllabus evidencing that the program, activity or assignment for which you are seeking funds is a required part of a state-funded course.

  11. After I submit my proposal, what is the next step?

    The office coordinator in ASI's Administrative Office will schedule a time for all new programs and select continuing/returning programs* to present your budget request before the IRA Committee on a Friday afternoon in March, pending an invitation from committee. Please note we are scheduling presentations for a large number of programs and will try to accommodate your requested date/time, but we do appreciate your patience and flexibility.
    *The Committee will meet to decide which continuing/returning programs it would like to have present before the full Committee. If you are not selected to present, please be assured your proposal will receive full consideration and you will be notified in June if your program will be receiving IRA funding. However, if you would like to present before the Committee, you are welcome to and should contact Jana Snook, ASI Executive Assistant, jsnook@fullerton.edu, to schedule a presentation date/time.

  12. Can you tell me a little more about the presentation? Can I bring students with me? Can I show a PowerPoint presentation?

    Presentations are scheduled in March in 10-minute back-to-back timeslots for all new and select continuing/returning programs. You should be prepared to spend approximately five minutes giving a brief summary of what your program is all about, how much money you are seeking, what the money will be used for, and how your program directly benefits students. The remaining five minutes should be left for the IRA Committee to ask questions, if appropriate. Students are welcome, but please keep in mind that you have a very brief time to present. (PowerPoint presentations are discouraged simply because of time limitations.)

  13. I want to bring a handout with me to my presentation. How many copies should I bring?

    The Committee prefers that all documentation be submitted electronically to irafunding@fullerton.edu.

  14. When will I find out if the IRA Committee has approved my funding request?

    After the Committee has heard all presentations and met to deliberate and make funding decisions, you will be contacted by the ASI Vice President of Finance/IRA Committee Chair as to whether or not your program is being funded and the amount of funding awarded. We anticipate this will occur in June.

  15. What happens if the Committee grants only a portion of my request?

    The Committee will give you an opportunity to specify where you want your money applied. For example, let’s assume you have requested $20,000 for your program, but the committee only grants you $15,000. You will have an opportunity to request what line item or expense category you want the money applied to. For example:

    # LINE ITEM ORIGINAL REQUEST
    $20,000
    GRANTED
    $15,000
    YOU CHOOSE LINE ITEM
    8050 Supplies $3,000 $1,000
    8051 Printing & Advertisings $2,000 $1,500
    8052 Communications $1,000 $1,000
    8069 Personnel Svcs. $9,000 $8,000
    8074 Contracts/Fees/Rentals $2,000 $1,500
    8077 Travel $3,000 $2,000
    ORIGINAL REQUEST
    $20,000
    MUST EQUAL
    $15,000
  16. My IRA program will be traveling off campus, but within the United States. Are there specific requirements for travel?

    Any IRA funds used to support travel costs for students, faculty, or staff members must comply with all the requirements as set forth by University Travel Operations. See sections that apply to non-employee or employed students, faculty, or staff. These requirements must be fulfilled prior to any travel deposits, advances, or reimbursements being issued. It is critical to review all of these details well in advance of any travel plans in order to allow time to address any questions and accomplish all that is required. You are also strongly encouraged to have the budget administrator, administrative assistant or department secretary who assists in preparing forms and processing paperwork review these requirements as well.

  17. My IRA program will be traveling out of the country. Are there specific requirements for foreign travel?

    The University has implemented extensive requirements concerning international travel. Foreign travel will not be allowed without the express authorization to travel from the University President. It is highly recommended that IRA program directors begin planning a minimum of four to six months prior to the planned departure date. Information for University foreign travel requirements can be found at http://finance.fullerton.edu/Controller/Travel/. Evidence of compliance with these requirements must be provided prior to any advance disbursement or obligation of any funds for travel.

  18. What is my responsibility as the faculty member responsible for the program/activity/assignment requesting or receiving IRA funds?

    Please review the Budget Policy Statements, Procedures and Guidelines found in the latest budget on the IRA website here. As the faculty member in charge of your IRA program, you are expected to comply with these policies, procedures, and guidelines, as well as with University policies, procedures, and requirements, particularly in hiring, travel (domestic or foreign), and risk management. Further, the IRA Committee expects you to exercise good business judgment, use IRA funding conservatively, and model fiscal prudence (e.g., share rides, share rooms, encourage fundraising, etc.). Again, please carefully review the section entitled "Role of the Program Advisor/Faculty". You are also strongly encouraged to have the budget administrator, administrative assistant or department secretary who assists in preparing forms and processing paperwork review these policies, procedures, and guidelines as well.

  19. I was granted funds to hire students in connection with my IRA program. How do I go about doing that?

    The CSUF Student Employment Program is coordinated by the Office of the Vice President for Student Affairs. For questions regarding this program, please contact Victor Rojas, Acting Administrative Analyst for Student Affairs, at vmrojas@fullerton.edu or x3137. You may also visit, http://www.fullerton.edu/SA/StudentEmployment for details on the student employment program, including an Employer Hiring Guide. You are strongly encouraged to have the budget administrator, administrative assistant or department secretary who assists in preparing forms and processing paperwork review this information as well.

  20. How do I process check requests, purchase orders, and travel advance requests?

    Please review the Budget Policy Statements, Procedures and Guidelines found in the latest budget on the IRA website here for IRA accounting procedures. You are strongly encouraged to have the budget administrator, administrative assistant or department secretary who assists in preparing forms and processing paperwork review these policies, procedures, and guidelines as well.

    To obtain the above-referenced forms, please visit the ASI Accounting page. Travel advance forms are a multi-part form, which can be obtained from the ASI Accounting Office (TSU 224, x.2404).

  21. Who do I contact if I have questions?

    Please contact the office coordinator, jsnook@fullerton.edu, x7739 with questions. When corresponding or leaving messages, it is helpful to reference your program name and program/account code. This will allow us to provide a more accurate and timely response.
IRA Funding Proposal Orientation Presentation
IRA Funding Application Form